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User guide – Vineyard

AgKonect Vineyard User Manual

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This user guide is to help clients use AgKonect’s Vineyard data system. Contact AgKonect by webform, email or phone, if you can’t find what you are looking for.

Contents

Contents. 1

1.      About AgKonect Vineyard. 3

2.      How it works. 3

3.      Subscribing. 4

4.      System setup. 5

5.      Using the App. 5

5.1.       Set up the mobile app. 5

5.2.       Work offline (optional). 6

5.3.       Create or edit a vineyard or a block. 6

5.3.1.         Create or edit a block. 7

5.4.       Set up your chemical inventory. 7

5.5.       Record a spray or fertiliser application. 7

5.5.2.         Application to multiple blocks. 8

5.6.       Create a task. 8

5.7.       Create a track. 8

5.7.3.         App settings. 9

5.7.4.         Record track. 9

5.7.5.         Save or clear track. 9

5.8.       Create a work area (optional) and use a work area checklist. 10

5.8.6.         Using the work area checklist. 11

6.      Using the Desktop app (optional extra). 11

6.1.       Viewing data. 11

6.2.       Adding and editing farms, blocks, records. 12

7.      Using the Report. 12

7.1.       Exporting data from the dashboard. 12

8.      System structure. 13

8.1.       System architecture. 13

8.2.       Farm maps. 13

8.2.7.         Blocks map. 13

8.2.8.         Work areas map. 13

8.2.9.         Irrigation infrastructure map. 13

8.3.       Data forms. 14

8.3.10.      Work area checklist form.. 14

8.3.11.      Pivot watering form.. 14

1.            About AgKonect Vineyard

AgKonect developed our Vineyard farm management software when viticulturists told us they were struggling to manage their operations and data. They needed forms for industry-specific operations, and they needed to be able to map vineyard issues precisely. We built them a custom system, and they loved it so much, we took it to market.

Operations in vineyards revolve around the annual cycle of vine growth and grape harvest. Vineyard performance is measured in the quantity and quality of harvest, as well as compliance with standards required by buyers, government and society. To deliver this performance, the viticulturist must carry out out a complex sequence of operations efficiently and effectively. To demonstrate performance, the viticulturist must capture and report a wide range of data, a great challenge. AgKonect Vineyard helps with both operations and data. Vineyard enables viticulturists to plan and manage workflows, capture operational data, monitor performance in real time, and report it without effort.

We began by going out in the vineyard with viticulturists and looking at their operations. We looked at the maps, data records, whiteboards, spreadsheets and apps they were using, and digitised them into a single, integrated system. AgKonect Vineyard saves time, simplifies operations, and gives data insights for better decision-making. As well as reducing costs, it reduces stress and improves communication – making life easier.

AgKonect Vineyard requires some setting up for each client. We provide tools to enter required information, including farm maps, block data, irrigation layout, chemicals used, identity of users, farm machinery etc. Our platform is highly customisable, so contact us if you have unique needs, for example with multiple vineyards or as a viticulture service business.

AgKonect Vineyard is a new product built with our tried-and-tested software and experience. We will continue to improve it as we interact with users and hear your feedback. Please let us know what you think! Examples you might need – regulatory forms, consignment information, standards compliance and auditing, costs and financial management.

2.            How it works

AgKonect uses a ‘map-driven database’, meaning that you add geometric features to the map, and these have data forms attached to them. As in Figure 1, the feature may have its own geometry (e.g. a point for a pest observation, or a line for a tractor operation) or it may apply to the whole block (e.g. crop or spray) or vineyard (e.g. chemical inventory item). Vineyard is mobile and desktop-based.

Vineyard has a powerful reporting system (Figure 2), which automates analytical tasks and lets you interact with dynamic maps, tables and graphs. To focus in on issues of interest, set the filters. If needed, you can export CSVs, PDFs and graphics. Vineyard Reports is built to make your office life easier and to give you insights that deliver great value.

The database consists of ‘spatial layers’ or maps, which have ‘forms’ attached to them, and combined they are referred to as ‘datasets’.

Figure 1. Illustration of layers and forms in the AgKonect map-driven database.

Figure 2. Analytics and dynamic reporting dashboard.

3.            Subscribing

The Vineyard product model is simple – the starter pack has the same extensive features as an enterprise system, but with the minimum number of users (1) – a mobile app and desktop report. Simply add the number of users who you want to have an app. Larger operations with functional teams will benefit from additional support to set up projects.

When you contact us, we will discuss your needs and issue you a quote. When you accept the quote, we will send you an invoice for payment and will set up your account and system. You may use the system for up to four weeks before payment as a free trial. When you pay the annual subscription, this is a non-refundable commitment for one year.

4.            System setup

AgKonect will send the client manager a form for completion of farm details:

  • Account information
  • Farm identification and existing maps of the farm and blocks
  • Block details – name, variety
  • User names and contact details
    • A unique email address or mobile phone number is needed for each user
      • Vineyards outside Australia must provide email addresses
    • You can use generic user names, e.g. Vineyard1, Vineyard2, or personal names.

You can build your farm maps yourself, but we recommend letting AgKonect do this for you, for a small fee. As a one-off operation, our experience counts.

AgKonect will send an Organisation Code and Active Environment to the client’s manager (required for login).

Users will be sent their Username and Password (must be changed on first login). We need users to log in before the system can be assigned to them.

5.            Using the App

The App is a mobile interface to the AgKonect database, for Android and Apple devices. Users install the app on their mobile phone and log into the account.

5.1.                  Set up the mobile app

Download the Konect app to your phone via the GBM Konect website HERE (Most clients do not require the Konect Manager).

Login using the Organisation code, Active environment, User name and password. Reset your password as required on first login.

Set up your app as follows (Figure 3, Figure 4):

Figure 3. Open the app and tap on the Settings button. Reproduce these settings and tap the arrow to return to the splash screen.

Figure 4. 1. Tap the ACCOUNTS button. 2. Enter your Organisation code, click ADD NEW CONNECTION. 3. Enter your Username and Password, tap SIGN IN. 4. Tap SET ACTIVE ENVIRONMENT and return to the splash screen. 5. Tap the SYNC WITH CLOUD button.

5.2.                  Work offline (optional)

If you will be working with poor or no network connection, you need to use the OFFLINE function (Figure 5). You must set this up while still in range, or you will need to return to signal.

Offline function downloads database components to your phone, and stores your records, until you return to range and the system will synchronise.

Functions that require cloud connection (e.g. cross-references between forms, or reports) will not work offline. Some clients may need to install a connectivity solution through a provider such as Internet Innovations.

Figure 5. To work offline, tap OFFLINE PROJECTS (1), tick the project you want to use offline (2), tap the LEFT ARROW button (3), and tap SYNC WITH CLOUD (4). Your device is now ready to use away from mobile phone reception. NOTE: You must set this up (and test it) while in network range.

5.3.                  Adding and accessing data

There are two key types of datasets, which is significant for how they are accessed in the app – this becomes familiar with use.

TypeExampleIn the map screen
Datasets with their own geometryVineyardBlockpoint for a pest observationtap on the + sign to add a featureselect the feature from the dropdown at the bottomcreate the feature with the left menu
Datasets that are a ‘child’ to another layer and use the parent’s geometryyield (block)Chemical inventory item (vineyard)Tap on the feature (e.g. vineyard)In the box, tap on the featureOpen the desired form

5.4.                  Create or edit vineyard(s) and block(s)

Creating the Vineyard and Blocks is an important setup step, as operational forms are attached to these base layers and take data, such as name and area, from them.

You can create and edit vineyards and blocks in your app. Alternatively, request AgKonect to do it for you (a small fee), based on existing maps and information provided.

The Vineyard is the top layer and there can be multiple vineyards in one account. Fill in the name and other data fields – the area and perimeter are calculated. In anticipation of clients with multiple vineyards under contract, there is a field for ‘Owner’. Contact AgKonect if you want any other data fields added.

The Blocks layer is a ‘child’ to the Vineyard and it likewise requires data to be entered, which will be copied into other forms.

Both layers can be edited, either by adding new vineyards/blocks, changing the boundaries, or changing the data attached to these polygon features.

Clients can also add blocks themselves, using the app (Figure 4).

Figure 4. In the map screen, select ‘add feature’ button (+) (1); select the ‘farm’ form (2); tap the screen at corners to build the farm polygon (3). Use the ‘undo’ button (4) to remove the last vertex. The trash can will delete a selected vertex. To move an incorrectly placed vertex, hold your fingertip on it until it ‘lifts’ and you can drag to move it. When the farm outline is complete, tap the ‘save feature’ button (5) and the form opens. Fill out the form (polygon area is calculated) and tap the save button (6), then return to the map screen (7). You can return to the farm and edit it, both the map and the form.

5.4.1.   Create or edit a block

The same process used to create a farm is used to create blocks, except in the form selector (Figure 4, item 2) select the ‘block’ form. This will attach each block as a ‘child’ record to the farm.

5.5.                  Your farm map

Now your farm map is set up, AgKonect can provide you with some extra farm map products:

  • A high quality image, bordered and with a key, that you can print locally and get framed
  • A precise line-map you can print off whenever needed, to write instructions on, for contractors, staff etc.

These products will initially be complimentary for our clients.

5.6.                  Set up your chemical inventory

Your Inventory is a key part of your AgKonect system. As you enter records, this information is used in subsequent operations, such as filling the list of chemicals for spray records, and enabling stock tracking.

The purposes of the inventory include:

  • regulatory requirements and risk management (e.g. Label, SDS)
  • good management of a key cost centre
  • links between components of your Vineyard data system.

The best way to set up your inventory is:

  • Allocate an hour or so to enter all your existing chemicals and fertilisers into the inventory, with all the information you have ready at hand
  • Later, update missing information
  • Whenever you purchase new products, enter them immediately.

A product should be in the inventory before you log any spray records. A new entry is automatically added to a dropdown list in the spray record form (there might be a delay of 30-60 minutes). If you need to use a product and it’s not in the inventory, enter its details in the Notes field.

You can keep the inventory simple to begin with – just enter the Product name and the target. The inventory record generates an item code (e.g. ABC-123) that you should write on the container with a marker pen – the code is used later in spray records.

To take advantage of the extra features of the inventory, enter further details about your chemical purchase, helping you to track and report your chemical stocks. For example, a quantity used in a spray will be debited against the inventory, to show the quantity remaining. Also, the cost of a spray can be calculated and can be added to total crop expenditure.

Figure – Chemical inventory – In the map screen, tap anywhere on the home farm where the chemical store is located (1). When the list opens, tap on the farm (2) and the Chemical inventory opens. To add a new item, tap the + button (3). To view or edit an item, tap on it (4). Fill out the details (5) and save the form (6).

5.7.                  Record a spray or fertiliser application

A spray or fertiliser record is attached to a block or work area (Figure 8, Figure 9). The form can be used to create or edit a record.

Figure 8. Tap on a block or work area (1) and a list appears. Tap on the block or work area in the list (2). Go to Figure 9.

Figure 9. Previous chemical applications are listed and can be opened (3). To open a new record, tap on the + button (4). Complete the form (5). Tap on the SAVE button (6). Tap on the left arrow to return to the map screen.

5.7.2.   Application to multiple blocks

When you apply the same treatment to several blocks in one run, click the ‘Multiple Blocks’ switch and select the blocks treated (Figure 10). Fill out the form for one block and save it, then the system will duplicate the record with the same treatment for each block, using its calculated area.

Figure 10. Repeating an application record for multiple blocks. Click the button (1) and a list of your blocks opens. Select each one that was treated. The system will create a duplicate treatment record for each selected block.

5.8.                  Create a task

The tasking system is under development – presently you can add a task and it is recorded and accessible*.* This will provide a workflow system (further instructions coming later).

A task is created as a point. Details of the task are added, including photos and the person who is tasked (see Figure 11, Figure 12). The report will list tasks with their status.

Figure 11. In the App map screen, tap on the + button (1). The search bar (2) converts to a drop-down; tap on it. Select the Task item (3) and the menu closes. Tap on the map where you want to locate the task and a point appears (4). Tap on the Save button (5) and the form opens (see next Figure).

Figure 12. Fill out the form (5) and tap on the save button (6). The point on the map has changed colour (7). You can re-open the form by tapping on the point. Select the task record from the menu (8).

5.9.                  Create a track

It can be useful to create a track, while you are spraying, to help you keep track of progress in case you are interrupted. Setup is in the Konect User Manual (https://www.gbmkonect.com/downloads/) Section 5.3.5 GPS Track Recording.

5.9.3.   App settings

  • In the app Map screen, tap the Cog button (lower right)
  • Select the ‘GPS Drawing’ tab
  • Select a line colour and point interval
  • Choose automatically clear when saved
  • Tap on the Map to close the settings.

5.9.4.   Record track

  • In the Map screen, tap the ‘Record’ button (lower left)
  • Tap ‘Start’
  • Carry out your activity
  • If you want to add a specific point, tap the ‘Drop point’ button
  • To Pause or Stop the track, tap the ‘Start’ button to open the menu and tap Pause or Clear. Don’t clear it if you want to save it.

5.9.5.   Save or clear track

  • It is optional to save a track, e.g. to record a section of row that requires attention
  • Tap the ‘+’ button (add new feature)
  • In the bottom drop-down menu, select ‘Track – Line’ and a new menu appears on the left
  • Tap the ‘Add automatic GPS drawing path’ button (three dots)
  • Tap the ‘Save’ button
  • Complete the form
  • Tap the ‘Save’ button (top right)
  • If you want to delete tracks later, open the record and delete it.
A screenshot of a map
Description automatically generated

5.10.            Create a work area (optional) and use a work area checklist

Your AgKonect Vineyard system may not include the Work Area functions. Let us know if you want it and we can install it easily.

Work areas are used by some farms and not others – when you want to prepare a section of a block, rather than the whole block. If you don’t use work areas, skip this section.

Work areas are created within a block, for focused production activities such as preparing turf to meet biosecurity conditions for Fireants. Some forms are linked to the work area, but the chemical treatment form is linked to the whole block. The first step is to create the work area polygon (Figure 5, Figure 6).

Figure 5. Click on the START button, to go to the MAP screen. Click on the + button (1), to open the FORMS selector (2) and the TOOLS menu (left side).

Figure 6. In the box, select the ‘Work area’ form (1), then tap on the map, to close the box. Create the work area by tapping on the map to create a polygon (2). Alternatively, the work area can be created on site by moving from point to point and dropping a pin using the GPS (3). You can undo a point with the ‘back’ arrow (4). You can move a point by holding down your fingertip near it, then dragging. Finally, press the ‘feature save’ button (5) to save the work area. The form opens and when you have filled it in, the area is calculated, then click the ‘form save’ button (6).

5.10.6.                Using the work area checklist

Skip this section if your farm does not use work areas – see Section 3.3.1 for information about the work area checklist. Figure 7 explains how to create and use the checklist form.

Figure 7. Tap on the work area you have created (1) and a list of features opens. Select the correct work area (2) and the form selector opens. You can open existing records (3) or to create a new work area checklist, tap the + button (4). The form opens, with some fields pre-populated from the block layer. Fill out the fields (5), tap the SAVE button (6) and the left arrow to return to the map.

6.            Using the Desktop app (optional extra)

Clients who prefer to work on a full screen can order this optional extra from AgKonect.

AgKonect Vineyard can be used on a Windows* computer using Konect Manager Lite software – download from the GBM Konect website HERE. Log in using your Organisation code, username and password (Figure 13).

** If using an iOS computer, use a Windows emulator to run Konect Manager.*

Detailed instructions for Konect Manager can be found on the GBM Konect website[4] – here we present the essentials for AgKonect Turf.

Figure 13. Signing into Konect Manager on a Windows computer

6.1.                  Viewing data

Click on the Data tab, and select your preferred Basemap and the Dataset you want to use (Figure 14). The window shows the farm map and a matrix of your data records. Konect incorporates a powerful Query engine and Export functions, however the best way to use these functions is via the Reporting system included in AgKonect Turf.

Figure 14. Konect Manager – Data tab (1). Select your preferred basemap (2) and the dataset you want to view. The map pane shows your farm and blocks in the home view. You can drag and zoom the map with your mouse and zoom with the zoom buttons.

6.2.                  Adding and editing farms, blocks, records

The functions in Konect Manager for adding and editing features (farms, blocks and work areas) and records (spray applications, tasks, chemical inventory items) are basically the same as in the App. Select the Operations tab (top left) and use the instructions above.

7.            Using the Report

Your report is delivered in the AgKonect website HERE. AgKonect will provide you with a Username and Password.

The report is built in Microsoft Power BI – the most powerful reporting system available. Spend some time exploring it. Click on the different tabs (bottom) to look at different reports. Click on components to drill down, then click outside or on the ‘eraser’ icon to deselect them.

Reports can be configured to automate your local regulatory requirements, e.g. biosecurity and environmental certification – ask us for customisation if you need.

7.1.                  Exporting data from the dashboard

Data can be exported in a CSV from a Power BI table or visualization:

Use the date slicer on the relevant report page to set the date range (Figure 15)

Click the ellipsis (…) at the top right and select the ‘export data’ function. Save the CSV in your preferred folder.

Figure 15. Date slicer and export data function

8.            System structure

8.1.                  System architecture

AgKonect data systems have three main components – Konect, Cloud data service and Power BI reports. The map-driven database has two interfaces – desktop and app. Data is processed to a web report in Power BI.

8.2.                  Farm maps

Maps layers contain GIS features (points, lines and polygons) that can have data attached to them. This can be one-to-one data, e.g. the name and area of a block. It can also be one-to-many data (e.g. chemical applications on the block), using forms.

8.2.7.   Blocks map

The base layer is a digital farm map. Each block is defined, and management records are linked to these. The farm map is set up at the start and may not need changing for several years. AgKonect sets this up from maps and information provided by the client.

8.2.8.   Work areas map

Work areas are an optional feature in AgKonect Turf – some turf farms use ‘work areas’ within blocks and apply treatments to these, while other farms treat a whole block. Work areas are used in regulated areas of Queensland infested by red imported fire ants, where a certificate of treatment is required with an expiry date on the treatment.

A work area can be drawn by the user in the app using the phone’s GPS. The block name and turf variety are picked up automatically from the block layer and the area of the work area is calculated.

8.2.9.   Irrigation infrastructure map

Irrigation pivots are set up in their own layer. They might sit on one block or overlap multiple blocks. A watering form captures data for a pivot, which can be allocated to blocks.

<irrigation layer yet to be set up>

8.3.                  Data forms

Forms are attached to map features, so you can create multiple records on the one feature (e.g. chemical applications in a block). AgKonect Turf comes with a standard set of forms. At setup, we ask you to provide the lists used to auto-populate the forms. We can customise the forms or create new forms on client request.

8.3.10.                Work area checklist form

This form supports the standard workflow for a work area being prepared for harvest. The example is for a farm in Queensland, Australia, to meet biosecurity requirements for red imported fire ants. The checklist is simply, to monitor progress of the workflow. More detailed data, such as chemical and fertiliser applications and irrigation, are captured in other forms.

Chemical application form

The chemical application form captures data required by local regulations, e.g. Biosecurity and EPA. This can be modified for the client’s jurisdiction (contact us for customisation). The form relates to either blocks or work areas, as needed. Chemical data is sent to the report, with filters to extract data for needs such as required.

8.3.11.                Pivot watering form